Data Privacy Statement – How We Use Your Information – Newlay Asphalt Limited
Newlay Asphalt Limited may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes.
Who we Are
Head Office Address: Elite House, Spellowgate, Driffield, YO25 5UP Trading address: Thornhill Works, Calder Road, Dewsbury, WF12 9HY Telephone Number: 01377 258067
ICO Registration Number: ZA229370 Company Number: 08629077
For information on all the activities we’re licensed to carry out please visit: https://ico.org.uk/ESDWebPages/Entry/ ZA229370
Why we need Customer Information
We need to know your personal data in order to provide you with the goods/services you are applying for. If you do not provide this information, then we will be unable to provide the goods/services advertised. We will not collect any information from you that we do not need in order to provide and oversee the goods/services you are applying for.
Our Legal basis for processing the data is one or more of;
The data subject has given consent to the processing of their personal data for one or more specific purposes
The processing is necessary for the performance of a contract to which the data subject is a party, or in order to take steps at the request of the data subject prior to entering into a contract with them;
What we will do with customers information
All the personal data we hold about you will be processed by our staff and systems in the United Kingdom. Your information may be passed to third parties, where required, to provide the goods/services you have applied for, as well as where there is a legal obligation for us to provide third parties with this information e.g. The FCA or The Police.
We will use your data to process your application for goods/services applied for. This processing will include some or all of the below:
Passing to a credit reference agency, to generate credit searches.
We will search your record at credit information services.
In order to process your application, we will perform credit and identity checks on you.
We will use this information to:
Assess your creditworthiness and whether you can afford to take the product;
Verify the accuracy of the data you have provided to us;
Prevent criminal activity, fraud and money laundering;
Trace and recover debts; and
Ensure any offers provided to you are appropriate to your circumstances.
If you are an owner, director or partner in a business, we may also check on your business. We will also check on any proposed guarantor, so you must have their permission to disclose their information.
The Credit Information Service we use is:
Catfoss Finance for accounting and administration support
Weightron Bilanchi for weighing and support
Reality Solutions for IT support
In the case of failure to meet the terms and conditions of the contract and non payment of the invoice we may need to pass your information to our debt recovery company.
We sometimes need to share your personal and corporate information with these third parties in order to provide our products and services. Where this is necessary we are required to comply with all aspects of the Data Protection Act (1998) and the General Data Protection Regulation (2018)
Whether the data will be sent overseas
Newlay Asphalt Limited will never send customer data outside the EEA.
How long we and other organisations will keep the data
We will keep your data for no longer than necessary and in accordance with industry and regulatory best practice. The standard document retention period is seven years, after this period all personal information is destroyed.
As a customer of Newlay Asphalt Limited you have the following rights related to your data and how it’s processed:
The right to be informed – this means you must provide, at the point of collecting the data, a privacy or verbal notice informing the individual of how their personal information will be used.
The right to access their personal information – this means that the individual has the right to know what information you hold on them, and to request a copy of it. This information must be provided free of charge.
The right to get inaccurately recorded information corrected.
The right to erasure – this means that the individual can request that their personal data is deleted from your records, also referred to as ‘the right to be forgotten’.
The right to restrict how their personal information is used – this means that the individual has the right to object to how you use their personal information, including for direct marketing purposes.
The right to receive their personal information in a legible and transferable format.
The right to object to the use of their personal information
Rights related to automated decision making including profiling – this means the individual has the right to refuse their personal information being used to make a decision based on an automatic process without human intervention.
For further information on how to action any of these rights please contact the data protection officer at Terri@newlayasphalt.co.uk
How customers make a complaint
Should you wish to make a complaint, you can do so by:
– Telephone – 01924 635131
If we do not handle your complaint to your satisfaction within 8 weeks, you have the right of referral to the ICO who act as the data protection arbitrator.
What we do to keep customers data secure
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.